Submitted by: Patrick Paschall
Submitting Department: Finance
Agenda Section: Action
Item Title:
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Household Emergency Relief Program Contract Increase and Extension
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Suggested Action:
recommendation
I move that the Mayor and Council authorize the City Administrator to amend the contract with the Hyattsville Community Development Corporation to increase the program administration allocation to an amount not to exceed $156,000 for program administration, and to maintain the budgeted $47,000 for outreach activities related to the Household Emergency Relief Program through April 15, 2023. The contract amendment is subject to City Attorney review and approval for legal sufficiency.
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Summary Background:
In October 2022, the Hyattsville City Council authorized the City to enter into a contract with the Hyattsville Community Development Corporation (Hyattsville CDC) to administer the City’s Household Emergency Relief Program established using American Rescue Plan Act funds, and to conduct outreach activities related to the program. The contract effective dates are October 4, 2022 - May 4, 2023, and awarded $91,000 for program administration activities and $47,000 for outreach activities.
Since the program opened on October 31, 2022, the program has awarded $1 million in emergency relief awards to approximately 231 Hyattsville individuals and families impacted by the pandemic, in amounts of $2,500, $3,750, or $5,000 depending on household size.
After reviewing the December program report from Hyattsville CDC, City staff identified that expenses appeared on-track to exceed the contracted award amount of $91,000 sometime in early February, and asked that Hyattsville CDC submit a request to increase the program allocation and a projection of future expenses through April 15, 2023.
On March 3, 2023, Hyattsville CDC submitted two allocation increase requests, seeking reimbursement for $23,173.23 spent on program administration beyond the contracted award amount of $91,000 and projecting an additional $34,825.49 for program administration through April 15, 2023. The increased costs reflect additional staff hired under the program, and additional staff time dedicated to the program, which were not accounted for in the original proposal. The budget for Outreach still has remaining funds available and Hyattsville CDC has not requested changes to the outreach budget. The requests are attached.
If approved, staff will execute a contract amendment through April 15, 2023, and evaluate program changes recently implemented to increase the pace of application review. If further contract extension is recommended, staff will bring a proposal for Council approval.
Next Steps:
Contract amendment to be drafted by the City Attorney and executed by the City Administrator and Hyattsville CDC.
Fiscal Impact:
Total Contract Amount: $203,000. Increase of $65,000 from previous contract allotment of $138,000.
City Administrator Comments:
Recommend support.
Community Engagement:
This program calls for a robust, door-to-door outreach operation that will connect with every household in the City on at least two occasions.
Strategic Goals:
Goal 3 - Promote a Safe and Vibrant Community
Legal Review Required?
Pending