Submitted by: Hal Metzler
Submitting Department: Public Works
Agenda Section: Action
Item Title:
title
Approval of Whiting-Turner Change Order for IT and Security at 3505 Hamilton St Adaptive Reuse Project
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Suggested Action:
recommendation
I move that the Mayor and Council authorize the City Administrator to execute a change order to the contract with Whiting-Turner for 3505 Hamilton St Public Safety Building Adaptive Reuse Project in an amount not to exceed $1,250,000 to add the IT and Security Scope to the Project, pending legal review. $650,000 will be funded utilizing ARPA funds as approved by Council in Dec 2023, the remaining balance will be funded using the FY24 CIP budget.
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Summary Background:
During the design and development of the 3505 Hamilton St Adaptive Reuse Project the City had intended to utilize existing City contractors to provide for the design and installation of the IT and Security systems, which had been the method used on other City projects. Due to the lessons learned from these previous projects, discussions with Whiting-Turner, and consultation with our A&E consultant JMT it was determined that this plan would not be the best way to proceed on this project. Having multiple contractors trying to work on the site simultaneously presented several logistical challenges, scheduling challenges, and additional risk to the project.
In order to minimize the risk and logistical challenges, staff determined that the best course of action would be to utilize the existing contractor, Whiting-Turner. Whiting-Turner will solely be responsible for the scheduling, procurement, design, and installation of a turnkey IT system in the building and a turnkey access control and security system. This will ultimately result in faster installation, faster startup, reduced risk with a reduced cost to the City.
Next Steps:
Issue Change Order and continue construction.
Fiscal Impact:
NTE $1,250,000
City Administrator Comments:
Recommend support.
Community Engagement:
N/A
Strategic Goals:
Goal 3 - Promote a Safe and Vibrant Community
Legal Review Required?
Pending