Submitted by: Ron Brooks - Treasurer
Submitting Department: Finance
Agenda Section: Consent
Item Title:
title
FY23 CIP Budget Amendment: Adjust FY23 DPW CIP Budget Appropriations
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Suggested Action:
recommendation
I move that the Mayor and Council amend the FY23 DPW Capital Improvements Budget and adjust budget appropriations for 3505 Hamilton Street not to exceed $18.7 million to cover the cost of the Whiting-Turner contract previously approved by Council on April 4, 2022, in motion HCC-299-FY22.
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Summary Background:
In the spring of 2016, the Council authorized staff to contract with JMT to provide for the design and engineering of the renovation of 3505 Hamilton St. In the Summer of 2017, the Council approved of the concept that was presented and authorized funding to proceed with the full architectural and engineering design. During this phase of the project the City completed several related projects including a full environmental remediation of the building, installing an upgraded water service, and soliciting a new security and access control vendor. Plans were finalized and the permitting phase of the project began in mid-2021. The City conducted a two-part solicitation. A Request for Qualifications (RFQ) was solicited in Summer of 2021.
The City received a number of RFQ responses, and after review, determined that four (4) firm's proposals were responsive and responsible and demonstrated the minimum qualifications requested. In January 2022 the four (4) firms were provided the Request for Proposals (RFP) and given the opportunity to participate in the second part of the solicitation process. The RFP responses were received in March 2022. Of the four (4) prequalified firms approved to participate in the RFP, two (2) firms submitted proposals. Both proposals were responsive to the project needs. After review, the selection committee determined that the Whiting-Turner Contracting Company had the best proposed schedule and budget to successful...
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