Submitted by: Hal Metzler
Submitting Department: Public Works
Agenda Section: Consent
Item Title:
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Purchase of Digital Message Boards - ARPA
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Suggested Action:
recommendation
I move that the Mayor and Council authorize the City Administrator to enter into an agreement with Empire Graphics LLC for the purchase and installation of 1 new digital message board, and the upgrade of 2 existing digital message boards, pending legal review. Additionally, an expenditure or ARPA funds not to exceed $118,000 is authorized.
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Summary Background:
In 2017 the City installed 2 digital message boards on Hamilton St and Baltimore Ave. As approved by Council in April 2023 as part of the package of APRA funded projects, City staff solicited price proposals for installation of a new digital message board on Ager Rd. The new sign was to have the same look and installation as the 2 existing signs. While inspecting the existing signs it was determined that the existing signs were operating using older technology that was incompatible with the new Ager Rd sign. Staff would have to maintain 2 different systems each with annual subscription costs. It was proposed to upgrade the technology in the 2 different signs to provide the same visual quality and to have all signs on the same management software. Staff will be evaluating additional locations for future new sign placement to ensure the best visibility to City residents.
Next Steps:
Issue purchase order and continue preparations for the signs.
Fiscal Impact:
NTE $118,000
City Administrator Comments:
Recommend support.
Community Engagement:
The signs will be used to facilitate routine as well as emergency messages to the community.
Strategic Goals:
Goal 1 - Ensure Transparent and Accessible Governance
Legal Review Required?
Pending