Submitted by: Hal Metzler
Submitting Department: Public Works
Agenda Section: Consent
Item Title:
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4310 Gallatin St HVAC Control System Replacement
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Suggested Action:
recommendation
I move that the Mayor and Council authorize the City Administrator to enter into an agreement with Moreland Controls for an authorized expenditure not to exceed $40,000 for the replacement of the HVAC control system at 4310 Gallatin Street, pending review by the City Attorney. Moreland Controls was determined to be the most responsive and responsible proposal that provided the best value to the City.
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Summary Background:
In the Spring of 2022 the City replaced the HVAC system at 4310 Gallatin Street. During installation the new HVAC system was determined to need a new control system. The new control system is needed to provide more efficient operation of the HVAC system. This will provide more accurate heating and cooling throughout the building. More efficient operations will yield cost savings over the prior fiscal years. City staff solicited 3 proposals for the replacement of the control system. The Moreland proposal was about 10% higher than the lowest proposal. City staff is recommending accepting the Moreland proposal due to the fact that a Moreland Control system is being utilized in the Public Safety Building project at 3505 Hamilton St. Utilizing different systems will require City staff to invest in separate trainings for each system. City staff will also have to procure annual inspections and maintenance services performed by different companies. Finally, utilizing 2 different manufactures will require 2 different software systems to access and control the systems. These additional costs will exceed the difference in the proposal prices as soon as the year the system is installed.
Next Steps:
Accept proposal, issue purchase order, and procure and install the system.
Fiscal Impact:
NTE $40,000
City Administrator Comments:
Recommend support.
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