Submitted by: Nate Groenendyk
Submitting Department: City Clerk
Agenda Section: Consent
Item Title:
title
Approval of Election Equipment Vendor for the 2023 Biennial Election
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Suggested Action:
recommendation
I move that the Mayor and Council authorize the City Administrator to execute a contract with Election Systems and Software (ES&S) in an amount not to exceed $11,000 to be the City's election equipment vendor for City’s Biennial Election to be held on Tuesday, May 9, 2023, upon the review and approval by the City Attorney for legal sufficiency.
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Summary Background:
The contract will include the following:
• Rental of optical ballot scanners
• Rental of Americans with Disabilities Act (ADA) accessible electronic voting machines
• On-site technician for Election Day
• Tabulation of Election Results
The 2023 Biennial Election will be held primarily by mail. The City will have one (1) polling center on Election Day for voters from all wards and for Same Day Voter Registration. ES&S will utilize paper ballots and optical scanners and has been the City’s vendor for its last six (6) elections.
Next Steps:
Upon approval, the City Administrator will execute the contract. The Board of Supervisors of Elections and City staff will work with the Election vendor to coordinate and implement the ballot intake and Election Day polling center.
Fiscal Impact:
NTE $11,000
City Administrator Comments:
Recommend Approval
Community Engagement:
Outreach announcing candidate and voter registration periods will be mailed to City households.
Strategic Goals:
Goal 1 - Ensure Transparent and Accessible Governance
Legal Review Required?
Pending