Submitted by: Laura Reams
Submitting Department: City Clerk
Agenda Section: Consent
Item Title:
title
Closed Captioning Services for City Council Meetings
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Suggested Action:
recommendation
I move the Mayor and Council authorize the City Administrator to enter into an agreement with Granicus for the renewal of closed captioning services of City Council Meetings through October 2024 at a cost not to exceed $11,217 from the PEG Fund.
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Summary Background:
Captioning services are provided via live transcription and are available during the live broadcast and when viewing archived meeting videos. Closed Captioning improves the accessibility of Council meetings by allowing the hearing-impaired to read what is being spoken in meetings. Closed captioning can also be useful for those who may have poor audio on their device. The captioning service provided by Granicus is ADA compliant and is done in real time with a 98% understandability rating.
The annual cost for the captioning service has increased over the $10,000 threshold for Council approval requiring the 2023-2024 to be approved by the Council. Under the contract the City receives 60 hours of captioning each term, which is sufficient to meet the City’s needs.
Next Steps:
Upon approval, staff will proceed with the contract renewal.
Fiscal Impact:
$11,217 from PEG Funds
City Administrator Comments:
Recommend approval.
Community Engagement:
Closed captioning is a necessary component of the City’s broadcast of Council Meetings to ensure equitable access to the meetings.
Strategic Goals:
Goal 1 - Ensure Transparent and Accessible Governance
Legal Review Required?
N/A