Submitted by: Hal Metzler
Submitting Department: Public Works
Agenda Section: Consent
Item Title:
title
Purchase of a Key Management System
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Suggested Action:
recommendation
I move that the Mayor and Council authorize an expenditure not to exceed $40,000 to Keyper Systems for the purchase, installation, and setup of a digital key management system, pending legal review.
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Summary Background:
The Police Department and Department of Public Works have been working together on a solution for fleet key management and access. The Keyper System provides a digital lock box at both the Police Department and Public Works Maintenance facility to store keys to the City fleet. The system will only issue keys to authorized users, and will keep a database of who accessed the keys for which vehicles and when. This will provide security and accountability for all vehicles, but especially for vehicles that get shared by multiple drivers. This information can be used to determine who was issued the key if a vehicle is damaged, stolen, or if the City receives complaints about a particular vehicle amongst other uses. Over time this system is expected to help increase fleet reliability and decrease the frequency and number of repairs to both the Police and Public Works fleets.
Next Steps:
Complete the purchase and installation.
Fiscal Impact:
NTE $40,000
City Administrator Comments:
Recommends approval
Community Engagement:
N/A
Strategic Goals:
Goal 1 - Ensure Transparent and Accessible Governance
Legal Review Required?
Pending