Submitted by: Dealon Lacroix
Submitting Department: Public Works
Agenda Section: Consent
Item Title:
title
Change Order - Bry’s Lawn Care Tree Planting
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Suggested Action:
recommendation
I move that the Mayor and Council authorize the City Administrator to exercise a change order in an amount not to exceed $30,000 for the term of the existing contract with Bry’s Lawn Care and Landscaping, expiring April 2026.
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Summary Background:
In February 2023, City staff issued a Request for Proposals (RFP) for city-wide tree planting and related services. Bry’s Lawn Care and Landscaping was one of three firms awarded a contract in April 2023. The contract term is for three (3) years with two (2) optional one-year extensions. The contract is entering its third term and will expire in April 2026.
The original contract value of $100,000 has been fully expended. A change order in an amount not to exceed $30,000 will provide the funding necessary for Bry’s to provide ongoing tree care through April 2026.
Last year, Bry’s planted 217 trees as part of the Hyattsville Tree Canopy Restoration Project. Providing care for those trees will be part of the legacy costs of this ARPA-funded project. Watering services are crucial to protecting the City’s investment in its tree canopy. Increasing the contract value will allow City staff to continue using Bry’s to provide ongoing care of these trees for the remainder of their three (3) year contract term. Should the City wish to continue utilizing Bry’s beyond April 2026, they may exercise the optional extension(s) and request additional funding at that time.
Next Steps:
Issue change order.
Fiscal Impact:
NTE $30,000
City Administrator Comments:
Recommend support.
Community Engagement:
N/A
Strategic Goals:
Goal 3 - Promote a Safe and Vibrant Community
Legal Review Required?
N/A