Submitted by: Laura Reams
Submitting Department: City Clerk
Agenda Section: Action
Item Title:
title
FY21 Budget Amendment: City Election 2021
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Suggested Action:
recommendation
I move that the Mayor and Council authorize an FY21 budget amendment in the amount of $45,000 for the Board of Elections budget to be appropriated as follows: $4,000 Ads & Notices, $25,500 Equipment Rental, $9,750 Postage, $3,000 Contracted Services and $2,750 for miscellaneous expenses.
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Summary Background:
The City of Hyattsville will conduct the 2021 Mayoral and Council election by mail-in ballot. The shift in the primary method of voting from traditional in-person voting to mail-in balloting due to the COVID-19 pandemic has necessitated several legislative changes. These changes have also required the City to procure additional vendors for ballot boxes, election equipment and software, print/mail services and incur additional costs related to outreach communications and postage. A budget amendment is required to execute the Vote-by-Mail election.
A summary of the budget amendment is below. Additional details are in the attached memo.
Next Steps:
Upon approval the City Treasurer will appropriate the approved funds into the Election budget.
Fiscal Impact:
$45,000
City Administrator Comments:
Recommend Support. The projected costs have been rounded up to ensure the City can cover unknown and/or unprojected miscellaneous expenses.
Community Engagement:
There is an extensive communications strategy planned for Election 2021 and a portion of the budget amendment will support the plan.
Strategic Goals:
Goal 1 - Ensure Transparent and Accessible Governance
Legal Review Required?
N/A