Submitted by: Hal Metzler
Submitting Department: Public Works
Agenda Section: Consent
Item Title:
title
Herc Rentals for Snowplow rentals
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Suggested Action:
recommendation
I move that the Mayor and Council authorize the City Administrator to enter into an agreement with Herc Rentals for the rental of two snowplow trucks for the FY24 snow season for an expenditure not to exceed $35,000, pending legal review. The treasurer is authorized to reallocate unspent funds authorized in HCC-030-FY24 and make the necessary budget amendments to encumber the funds authorized.
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Summary Background:
In FY21 the Council authorized that two aging dump trucks that had exceeded their useful life be surplused and auctioned. The two trucks were primarily used for snow removal and were generally unused. Instead of making the large capital investment required to purchase new trucks, and due to the shortage of available trucks due to the production disruptions caused by COVID-19, the City began to rent the trucks needed for the winter season. In July 2023 Council authorized the rental of two trucks from United Rentals. Unfortunately, United Rentals was unable to fulfil the City’s rental order as they have in past years. Staff were able to find an alternative vendor, Herc Rentals, that has the trucks available. Staff with be cancelling the purchase order with United Rentals and reallocating the funding to issue a purchase order with Herc Rentals.
Next Steps:
Issue purchase order and execute rental agreement
Fiscal Impact:
NTE $35,000
City Administrator Comments:
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Community Engagement:
N/A
Strategic Goals:
Goal 1 - Ensure Transparent and Accessible Governance
Legal Review Required?
Pending