Submitted by: Hal Metzler
Submitting Department: Public Works
Agenda Section: Action
Item Title:
title
Renovation of Council Chambers - Phase 1 (ARPA)
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Suggested Action:
recommendation
I move the Mayor and Council authorize the City Administrator to enter into an agreement, pending legal review, with the following companies for the renovation of the Council Chambers to facilitate hybrid meetings and create a multi-function space.
* Moore Construction for the general contracting work to include carpentry, painting, electrical, and other related trades in an amount not to exceed $25,000
* Empire Today for the replacement of the carpet in an amount not to exceed $15,000
* CL Hibbard for the plumbing modifications in an amount not to exceed $7,500
* Budget Blinds for the installation of blinds in an amount not to exceed $5,600
* Douron for the furnishing and installation of new furniture in an amount not to exceed $45,000
This work is funded using ARPA funds as previously authorized. The Treasurer is authorized to make the necessary budget amendments to facilitate these expenditures.
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Summary Background:
Since the COVID-19 pandemic began in March 2020 the Council has held meetings remotely as the existing Council chambers cannot accommodate hybrid meetings. City staff have been working on plans to renovate the Council chambers to accommodate several related goals; to be able to host a variety of hybrid online and in person meetings, to create a multi-function space that can be adapted to a wide variety of meeting styles and needs, and to bring the chambers into compliance with current ADA standards. Phase 1 will begin this process by creating the physical infrastructure needed. Phase 2 will address the Council dais specifically, along with any specific technology needs related to the installation of a new dais. Phases 2 will be brought to Council in future meeting for approval.
Next Steps:
Complete contracts and begin to schedule the work
Fiscal Impac...
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